Platinum Partners Search Ltd is a data controller for the purposes of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679). We are responsible for ensuring that any processing of your personal information by us is done fairly and lawfully. Processing your personal data includes holding, obtaining, recording, using or sharing it. We take your privacy very seriously and will only process your personal data for the purposes set out in this notice. The person responsible for data protection enquiries is Gabrielle Henry who can be contacted at Gabrielle@platinum-partners.co.uk
We will need to process your personal data for the purposes of providing recruitment and related services to our clients, and work-finding and related services to candidates.
The legal basis upon which we may rely to process your personal data are:
We are also required to process certain categories of personal data in order to comply with our legal obligations under the Conduct of Employment Agencies and Employment Business Regulations 2003 (the Conduct Regulations 2003), the Working Time Regulations 1998, the Agency Worker Regulations 2010, National Minimum Wage Act 1998 and tax, social security and other relevant legislation. You are not under any obligation to provide us with your personal data, but if you do not we will be unable to meet our legal obligations and so will not be able to provide you with work-finding services.
Our business involves providing work-finding and related services to work-seekers and recruitment and related services to our clients and so we may need to process your personal data in order to pursue our legitimate interests in achieving this. We may also need to retain personal data in case we need to establish or defend a legal claim.
We may be required by law to share certain categories of your personal data with HM Revenue & Customs (HMRC), the Employment Agency Standards Inspectorate (EAS) or other government agencies. We may use a third party organisation to operate our payroll, check your references, employment history and qualifications [undertake criminal record checks.
We will need to provide them with certain categories of your personal data and they will be under an obligation to process it as instructed by us and in accordance with relevant data protection legislation. We may also need to provide certain categories of personal data to your pension provider, if appropriate. We will not share your personal data with any other organisation unless it is in connection with providing our work-finding and related services.
Some categories of data may be transferred outside the EEA. If it is necessary to transfer your data to a country outside the EEA to assist us in providing you with work-finding and related services, we will take all reasonable steps to ensure that your data is subject to the same protection as that provided by the EU and that it is subject to technical and organisation safeguarding protection measures.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as legally required by HMRC and associated minimum wage, social security and tax legislation.
We may also retain it in order to pursue our legitimate business interests. We will not store your data for any longer than is necessary to comply with our legal obligations or to pursue our legitimate business interests. We will delete your data at your request.
We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or put in place adequate measures prior to receiving it. Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.